Maintains organized and orderly work space. Resource person within department and to other secretarial/administrative staff and the leadership team.
Maintains organized department records, files and manuals to ensure efficient retrieval of documents. Distributes mail as appropriate.ĭevelops and maintains databases and uses computer applications as appropriate. Prepares and processes outgoing mail including mail merges, bulk mailings and flyers within designated time frames. Prioritizes mail (including electronic mail), checks deadlines and initiates responses/action items or refers appropriately.
Reviews and edits materials as requested. Prepares correspondence, memos, spreadsheets, flyers and other documents as requested. Responds to all inquiries with a timeliness that promotes customer satisfaction.Ĭommunicates effectively with all levels of staff and uses chain of command.Īdheres to deadlines and communicates conflicting priorities to appropriate person. Uses scripts as appropriate including answering phones, transferring calls and service recovery. Acts on requests for customer assistance. Obtains information from visitors/callers, directs as appropriate or takes complete and accurate messages. Greets and makes welcome a variety of customers by the telephone and in person. Strives to always answer questions or refer caller to correct department. Treats each inquiry professionally and politely Coordinates meetings and schedules to ensure there are no conflicts.Īlights with departmental patient experience goals and objectives.ĭemonstrates good communication/guest relations by speaking clearly. Coordinates, types, copies, posts and distributes minutes in a timely manner.Ĭoordinates schedule of designated individual(s) using appropriate computer applications and ensures schedule is current and accurate. Prepares agenda and attachments, attends and takes minutes for meetings as directed. When you are finished don’t forget to press the "LOGOUT" button just to the right of the main display.Schedules meetings and related resources (room, AV, food, etc.) and confirms participants. If using the document feeder, the e-mail is sent immediately after all pages have been scanned. Note! When using the face plate you will be prompted with a "Read-End" dialog. Hit either the Colour or Black and White copy button located to the right of the main display. Place your document on either the faceplate or, if you have multiple pages, into the document Feeder facing up. At this point you can add further recipients by selecting "Next Address" and repeating the steps described here. Once you have selected the Destination address, the "To" and "CC" buttons will become active. This will list everyone from the global Physics address book starting with the selected name.
Enter the first name of the Person to whom you wish to send.
Once you’ve finished typing in the address press OK to return to the main Scan to PDF screen.
This will then give you a full on-screen Keyboard to manually enter an address. First step is to enter the e-mail address to which you wish to have the document sent. The defaults in the vast majority of cases will be fine. You will now presented with a few options regarding the format and resolution of the file you wish to be attached to the e-mail. Login to the device as normal with your PIN Number Press the "Image Send" button. To use the Scan to PDF function do the following.
The copiers can e-mail your (or any selected) e-mail address (or addresses) a PDF file of scanned documents.